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Group Move Considerations

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Strategic Planning for Group Moves

 

Group moves, whether they be for an entire office relocation, specific departments or other strategic reasons, are an enormous undertaking for any organization. The success or failure of the group move can have significant impact on the organization’s financial strength and operational efficiencies. Moving employees with minimal disruption and reaching retention goals are two key indicators of a successful group move.

To ensure the best planning approach to Group Moves, here are some key recommendations:

Executive Consensus

It is key to understand the decisions behind the Group Move and the objectives for the exercise. HR needs to have a full understanding of the various reasons, as there could be multiple, for the Group Move. The company might be seeking reductions in labor or facility costs or perhaps an opportunity to relocate the company to a more desirable market. Confirming the most important strategic goals will help define the policies and procedures for the Group Move.

Communications

The most important aspects of planning a group move is communications and time to manage the process properly. As early as possible, organization’s needs to identify the operational departments or personnel who will be relocated. Although not all the details will be available early on, it is critical to communicate the events and opportunity to the group as soon as possible. It is also important to educate and train managers about the group move before any communications so they are prepared to speak with their personnel. Finally, an organization should also have a communications plan in place for those personnel who are not participating in the group move to offset any concerns or fears during the initial announcements.

Group Move Mobility Policy

Group Move policies are not simply a package of existing relocation policies that are used for individual relocation. New policies must be developed to address the specific goals of the group move. Before creating policies, a company can gain insight into the employees’ perspectives through surveys to help identify specific needs or concerns and develop appropriate policy support. This information coupled with confirmed corporate objectives can be a foundation for building group move policies.

The most critical aspect of group move planning is having enough time to properly manage the exercise. Although these three areas are the foundation of strong group planning, there are numerous operational and communications steps needed within a fully-developed strategic plan. Projecting and managing costs, addressing the remaining workforce, managing supply chain partners and continued communications are all part of the multi-functional approach. As companies consider the objectives and challenges of a group move, developing a realistic timeline in the strategic framework will set the tone and likely success of the group move.

 

Tell us about your group move experiences.

 

 

 

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MIKE CANNING
VP, Client Services

RICK CALANNI
VP of Business Development Northeast Region

 

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